1. Name
The
name of the organisation shall be the Society
for the Study of Religion and Transhumanism (SSRT).
2. Membership
Any
person with an interest in the study of religion and transhumanism, both
understood in their broadest terms, is eligible for membership.
The
rights and privileges of all members shall be the same.
The
membership year shall coincide with the calendar year.
There
shall be an annual meeting of the SSRT at a time and place set by the Board of
Directors.
Business
at meetings of the SSRT shall be conducted by the majority decisions of those
members present.
At
the annual meeting, a report of work done during the year and a financial
report shall be presented by the officers.
3. Officers and Board of Directors
The
officers of the SSRT shall be the president(s) and a secretary/treasurer.
The
president(s), immediate past president(s), secretary/treasurer, and elected
directors shall constitute a Board of Directors. Officers of the SSRT shall
comprise an executive committee of the board between its meetings. The number
of directors may be increased or reduced by a majority vote of the members
present at any annual meeting.
The
president(s) shall be elected at an annual meeting. After serving as president
for three years, this person shall subsequently serve for a further two years
as an immediate past president.
Both
president(s) and directors may be elected for a second consecutive term, but
not for a third.
Vacancies
of unexpired terms shall be filled by appointment by the Board of Directors.
Positions
for which no nominations are received may be filled by appointment by the Board
of Directors at the next annual meeting.
The
Board of Directors shall meet at least once a year. Additional meetings shall
be held as appropriate. Its business may also be conducted by correspondence or
other communications media appropriate to the tasks involved.
4. Duties of Officers and Board of
Directors
It
shall be the duty of the officers and Board of Directors to:
(a)
Perform any and all
duties required of them as appointed by the President(s) of the SSRT.
(b)
Meet at such times as
this Constitution requires.
(c)
Guiding the
activities of the SSRT between its annual meetings.
(d) Register their email and address with the
secretary/treasurer, and notices of the meetings emailed to them shall be valid
notices thereof.
The
president’s duties shall include, but are not limited to, the following:
·
Presiding at all
annual and board meetings of the SSRT.
·
Arranging all board
meetings.
·
Conducting elections
of all members of the Board of Directors.
·
Acting as a liaison
with other professional associations and societies.
·
Presenting a report
of the SSRT’s activities at the annual meeting.
The
immediate past president(s) shall perform any act as president that the
president is unable to perform.
The
secretary/treasurer’s duties shall include, but are not limited to, the
following:
· Taking and
maintaining the official minutes of the all annual and board meetings of the SSRT.
· Exercising general
oversight responsibility for the financial policies and practices of the SSRT.
·
Collecting all
revenues.
·
Paying all bills.
·
Keeping an accurate
record of all income and expenditures.
·
Preparing an annual
financial report.
In
the absence of the president(s) or immediate past president, the
secretary/treasurer shall appoint a chair to direct the affairs of the annual
meeting.
5. Nominations and Elections
All
persons standing for election shall have been members of the SSRT for at least one
year and shall maintain their membership throughout the term of their office.
Nominations
for officers and directors shall be made at the annual meeting. Each slate of
nominations shall include one or more names for each position.
Elections
shall be conducted electronically by ballot send via email to all members of
the SSRT.
Candidates
receiving the highest number of votes shall be declared elected. In the event
of a tie, the Board of Directors shall vote by show of hands at the annual
meeting.
The
term of office shall begin at the close of the annual meeting.
6. Amendments
The
constitution may be amended only by the following steps:
· The proposed changes
must be submitted in writing to the Board of Directors before the next annual
meeting.
· The proposed changes
are approved by a majority vote at the annual meeting of the Board of
Directors.
· The results must be
presented at the next meeting of the SSRT.
